H.M.S. EURYALUS ASSOCIATION:

CONSTITUTION - 2010

The provisions of the constitution were agreed and approved at the Annual General Meeting held at Portsmouth on 20th Day of November 2010, and shall supersede all previous rules and other similar documents.

1. OBJECTIVES OF THE ASSOCIATION:

• The Association shall be called the “HMS EURYALUS ASSOCIATION” hereinafter referred to as “The Association” and shall be non-political, non-sectarian and non-racist.

• To preserve the pride in all ships bearing the name HMS EURYALUS.

• To maintain links between past, present and future ships bearing the name HMS EURYALUS.

• To foster the Friendship and Comradeship formed by members of all Ship’s Companies of HMS EURYALUS and to organise reunions.

2. COMMITTEE AND OFFICE BEARERS:

a. The Association shall have an Honorary President and Honorary Vice-President, who will be invited to hold office by the Committee.

b. The Committee shall comprise of seven members; serving as:

• Chairperson,

• Vice Chairperson.

• Secretary.

• Treasurer.

• Public Relations Adviser.

• Standard Bearer.

• Webmaster

c. At least 50% of the committee members shall be former serving members of an HMS EURYALUS ship’s company

d. Committee members shall be elected at the Annual General Meeting for one year and will be eligible for re-election.

e. Other members wishing to stand for election to the Committee shall inform the Secretary, in writing, at least 28 days prior to the Annual General Meeting and must be supported, in writing, by THREE other members.

f. The Committee is empowered to fill any vacancy which may arise during the year in office, and to co-opt members for specific duties; such appointments shall be put to the subsequent Annual General Meeting for confirmation.

3. MEMBERSHIP OF THE ASSOCIATION:

The association is open to

a. all personnel who have served onboard an HMS EURYALUS.

b. Wives/Partners and Widows of members in category a. above.

c. Other relatives of members in category a.

d. Persons who are in sympathy with the objectives of the Association and wish to assist in the continuance of those objectives.

4. MANAGEMENT OF THE ASSOCIATION:

a.The Management of the Association’s business shall be vested in the Committee, who may thereby exercise:

• Such powers as conferred by this Constitution.

• Any additional powers necessary to transact the Association’s affairs excluding those actions required by this Constitution to be exercised by the Association at Annual General Meetings.

• The Chairperson assisted by the Secretary and Treasurer shall be responsible for all aspects of the administration within the Association. They shall collate and disseminate, where possible, any information relating to the activities of HMS EURYALUS past or present.

5. PROCEEDINGS OF THE COMMITTEE:

a. The Committee may convene for the despatch of business and adjourn and otherwise regulate their meetings accordingly.

b. Unless otherwise agreed by all Committee members, a quorum of three, and at least 50% of those attending are former serving members of an HMS EURYALUS, is mandatory at any Committee meeting.

6. SUBSCRIPTIONS:

a. The Association shall be self sufficient, notwithstanding:

• An annual subscription shall be £10.00 or any such sum from time to time agreed by the Committee. Payable to the Secretary/Treasurer by 31st January.

• Annual subscriptions may be determined by the Committee to maintain the Association in good standing and shall be subsequently ratified at the Annual General Meeting.

• Such subscriptions shall not be required from Wives/Partners or Widows of members in category 3a above.

7. ACCOUNTS:

a. The Hon Treasurer shall prepare accounts of the Association which show all income, expenditure and disposal of assets.

b. These accounts shall be examined annually by an independent person of good repute who has the financial knowledge to verify the accuracy of the accounts, and the correctness of such accounts certified by him/her.

c. The Hon. Treasurer shall produce a summary of the accounts annually. This is to be to be presented at, available for examination and agreed by the Annual General Meeting.

8. ANNUAL GENERAL MEETING:

a. The Annual General Meeting shall be held at a venue, date and time determined by the Committee.

b. The order of business shall be arranged by the Committee and publicised by the Secretary.

c. Items for the Agenda to be received by the Secretary at least 10 days prior to the Meeting.

9. ASSOCIATION REUNION:

a. The Annual Reunion shall be held on a suitable day each year as determined for the convenience of members.

b. The venue for the Reunion should ideally have some connection with the Royal Navy to add a nautical flavour to the occasion.

c. The Annual General Meeting may be held on the occasion of the Reunion. Notice of which will be circulated to members by the Secretary not less than 28 days prior to the event.

10. AMENDMENTS TO THE CONSTITUTION:

a.Proposals for any amendment of, or addition to the Constitution may be submitted by any member of the Association.

b. Such proposals must be submitted not less than 28 days prior to the Annual General Meeting and recorded by the Secretary.

c. To be ratified, all such proposals must be approved and accepted by the Committee and by a two-thirds majority of the Members at the Annual General Meeting

11. DISSOLUTION OF HMS EURYALUS ASSOCIATION:

a. The Association shall not be dissolved nor its funds apportioned except with consent of not less than a two-thirds majority of the Members present at an Extraordinary General Meeting convened for the purposes.

b. If the Members shall so resolve the affairs of the Association be wound up and the assets thereof not already consisting of money shall be realised and any surplus monies after discharging all liabilities of the Association shall thereafter be donated to a recognised Royal Naval charity as determined at the Meeting.

c. The Standard of the HMS EURYALUS Association on dissolution is to be presented to the Lancashire Fusiliers Museum at Bury for safekeeping.

RDM 01 SEP 09

Am.MGE 13 May 10